TRANSPORTATION APPLICATION PROCESS
After schools submit their online field trip and transportation request application/s, it will be made available to our 49ers STEM Education staff for review.
The in-depth review of the schools’ applications is conducted by our 49ers STEM Education staff. All applications are reviewed with respect to the eligibility requirements formulated by the 49ers STEM Education staff. Attention is given to every aspect of an application, with an attempt made to evaluate school’s overall need. The number of students, the percentage of free and reduced lunch, proximity to the stadium, and Title I designation, are all taken into consideration.
Application review will occur bi-weekly. Based off of past years, decisions about fall admission are generally made in April/May/June. Most decisions about spring admission will be made by early November.
HOW WE NOTIFY SCHOOLS OF THE DECISION
All applicants are notified of transportation and field trip decisions via a field trip confirmation e-mail. The notification e-mail will review basic field trip day information and will state if the school is awarded transportation. The email provides our department contact information to support any inquiries about transportation that schools may have. This confirmation email will be sent once application/s have been received, reviewed, and approved. Schools can expect a reply 4-6 weeks after initial application is submitted.
IF TRANSPORTATION IS APPROVED
If schools are offered transportation services, after receiving their notification e-mail, they are directed to notify the 49ers STEM Education staff concerning their decision to accept the offering within two weeks of receiving the email notification. If the 49ers STEM Education staff does not hear from the school awarded, they will make three (separate day) follow-up phone calls to the school three weeks after the notification e-mail was sent. If we do not hear back from the school (or school contact) in one week after the last phone call attempt, we will assume that schools has declined the offer of transportation, and the school’s transportation application record will be withdrawn. Once approved for transportations, school contact/s must confirm student numbers a month in advance of their field trip in the event it affects the number of busses needed.
IF TRANSPORTATION IS NOT APPROVED
The 49ers STEM Education Program will work diligently toward providing transportation and field trip experiences for schools that apply. If transportation is denied, it does not affect the school’s eligibility to participate in the program day. Schools who do not meet the eligibility requirements would not be offered transportations services and will be requested to provide their own transportation to the field trip day. If school district transportation is not provided, we will be happy to refer you to our transportation provider to see if you can arrange transportation for your confirmed field trip date.
TERMs OF TRANSPORTATION PROVISION
Advanced registration and transportation requests for all field trips are required. Transportation offerings for a school are valid only for the term of the 2016-17 academic school year and are kept to the confirmed field trip date. If a teacher moves to a different school or holds a different position within the school year or the next, their requested field trip date and transportation application will be nullified, and they will need to reapply. All day activities are subject to change. In the event of a cancellation, the 49ers STEM Education team will work diligently with schools to reschedule an opportunity to visit.